The Power of Collaboration
Organizations are continually rethinking how to best leverage space and technology to enable their workforce to collaborate. Today’s knowledge workers and students expect to be able to work together in small groups, participate in conference calls, connect via video chat, and share content from their laptop, tablet, or phone. These modern workforce expectations remain the same for both local and offsite employees.
Along with the rising demand for collaboration comes the need for properly-designed and equipped meeting spaces. Businesses seek technology solutions to help them meet the demand while also making efficient use of their available floorspace. In addition to updating existing conference rooms and boardrooms, technology can be used to transform unused office areas into open meeting spaces and huddle rooms. Options like these enable more productive meetings and provide areas that are frequently used by groups for quick meetings and project collaboration.
Keys to Successful Collaboration Systems
Extron collaboration technology supports the modern workspace by creating meeting rooms that are easy to use, schedule, and manage remotely. In addition, we have the system design experience, customer support, and enterprise software solutions to help ensure your success. Whether designing a large conference room, a training room, or smaller huddle spaces, it’s critical to provide the right communication and collaboration technology to simplify and enhance meetings.
A successful collaboration technology plan should support these key capabilities:
- Scalable Solutions – The technology solution must be customizable to meet the needs of various collaboration spaces from the smallest and simplest to larger and more complex.
- Intuitive Operation – Users must be able to enter the space and get going immediately without any training on the system.
- Flexible Capabilities – Users should be able to easily share the content from their laptops, tablets or phones with a wired or wireless connection.
- Secure Network Connectivity – To support scalability to dozens or hundreds of rooms in the enterprise, systems must be network connected to provide remote support, monitoring and firmware updates.
Powerful Management Tools
Integrated meeting solutions from Extron combine application-specific hardware along with powerful AV resource management tools. We offer a complete AV technology platform that makes meetings more productive and optimize use of available resources. This combination further enhances collaboration by delivering connected meeting spaces with automated functionality, consistent user experiences, and convenient room scheduling.
Extron Room Scheduling simplifies the room booking experience. Elegant TouchLink Scheduling panels connect directly to popular calendar services for simple and convenient room booking. For more information on Extron Room Scheduling.
Extron GlobalViewer Enterprise is a powerful tool that allows efficient management, monitoring, and control of AV systems across the entire enterprise. The integrated Help Desk displays a detailed view of room and equipment status for convenient remote support. For more information on GlobalViewer Enterprise.

Technology
Seamless Integration
With Leading Unified Communications Technologies

Extron has developed the technology to integrate with the leading UC solution providers, providing a one-touch user experience for conferencing, collaboration, and control. Through our partnerships, we can extend Extron control capabilities to spaces that use Zoom, Cisco, Logitech, and many other popular providers. We offer complete system integration for convenient, centralized control of conferencing systems, audio, video, lighting, window shades, and much more.
Wireless Collaboration Systems

Wireless collaboration systems provide content sharing from personal devices, enabling BYOD to be used in a wide variety of rooms and spaces. These easy-to-use systems have many valuable features including wired and wireless presentation in one device, secure collaboration, centralized management, simultaneous display from multiple sources, moderator control, customizable welcome screen, display control, and more. These professional capabilities provide easy integration of AV and mobile devices into huddle, meeting, and collaboration spaces.
Room Scheduling Systems
Book a Room the Easy Way

In today’s business environment, meeting rooms are in high demand, and finding an available space can be a time-consuming experience. We have simplified the room booking experience with Extron Room Scheduling. This stand-alone system consists of elegantly-designed TouchLink Scheduling panels that connect directly to Microsoft® Exchange and 365®, Google Calendar™, 25Live®, EMS, NFS, and Ad Astra®.
Users can make reservations directly from these panels, a computer, or any smartphone or tablet that connects to any one of the supported mail servers.
Extron Room Scheduling supports a TLSI 201 Interactive Wayfinding Interface to provide real-time meeting space availability, status, and location information using a centralized display.
GlobalViewer Enterprise
AV Resource Management

GlobalViewer Enterprise software simplifies AV system resource management with intuitive control for hundreds of common AV tasks. Whether you’re working with 5 or 5000 rooms, GVE provides a powerful, flexible way to manage, monitor, and control nearly any device over a standard network. It’s quite common for corporations, universities, and government agencies to have hundreds of collaboration spaces spread over broad areas. GVE allows you to manage this ever-increasing AV technology while effectively leveraging valuable help desk resources. The Help Desk view in GVE provides all the information you need from the entire enterprise or campus, all in one, easy-to-navigate interface.
GlobalViewer Enterprise Features
Designed to Enhance Productivity
Remote help desk
The Help Desk view provides a balance between power and usability. Easily navigate between rooms, manage each system with multiple tools, remotely interact with the Extron control products using visual representations, and see system notifications all within one view.
Track and analyze usage trends
Reporting tools help you make informed decisions about inventory and maintenance plans. View device and room usage trends to help improve equipment standardization across rooms, identify energy usage forecasts, and maintain inventory lists.
Simplify tasks with schedules
It’s easy to create schedules based on location or device type. Set a global schedule to turn off all displays in an entire building at the end of the day, schedule multiple actions to lock the front panel of multiple controllers, or schedule reminders for maintenance and support tasks.
Create user roles for all team members
GlobalViewer Enterprise minimizes the burdens of user administration. By simplifying access control for team members and creating custom user roles, administrators can easily govern security policies while still allowing users or user groups access to the specific features they need.
Monitor the status of AV equipment
Proactively monitor the status of AV equipment based on locations or device types throughout the enterprise. Get detailed email or text alerts on projector lamp life or if a device unexpectedly goes offline. Enhanced monitoring and scheduling tools provide significant time and cost savings.
Use facility scheduling systems
Instantly access room scheduling and availability for popular facility scheduling applications including Microsoft Exchange, Office 365, iCalendar, Google Calendar, CollegeNET R25, and 25Live.
Convenient notifications
Simplify operations with notifications that appear in the Help Desk view. Get status notification of your system configuration import or re-import, devices, controllers, and additional system events. These notifications and event logs add insight into system monitoring and help maximize efficiency.
iGVE mobile app
Use the iGVE App to effectively manage and control AV installations on-the-go from Apple iPad, iPhone, and iPod touch devices.
Solutions
Extron Meeting Space Design Solutions
AV system designs run the gamut from small collaboration spaces and conference room systems, to large-scale AV distribution systems. Rarely, if ever, is a presentation system limited to a single source and a single display, connected with one HDMI cable. Even the smallest AV system design generally includes a variety of signal types and resolutions. The following designs represent a cross-section of typical AV environments and applications. System drawings depict the sources and displays, signal flows between them, and a recommended approach for an effective system design.

Wireless Presentation, Digital Signage, Network Managed

AV Switching, AC Power & Device Control, Network Managed, Up to 4 People

Web Conferencing, Wireless Presentation, Device Control, Up to 4 People

Wireless Presentation, Signal Extension, Device Control, Network Managed, Up to 6 People

Web Conferencing, Wireless Presentation, Signal Extension, Device Control, Network Managed, Up to 6 People

Web Conferencing, Signal Extension, Sound Reinforcement, Device Control, Network Managed, Up to 8 People

Wireless Presentation, Signal Extension, Sound Reinforcement, Device Control, Network Managed, Up to 12 People

Web Conferencing, Wireless Presentation, Signal Extension, Sound Reinforcement, Device Control, Network Managed, Up to 12 People

Web Conferencing, Wireless Presentation, Signal Extension, Sound Reinforcement, Device Control, Network Managed, Up to 16 People
Open Meeting Space
Open meeting spaces are a mainstay of the open office concept. They are used for informal meetings, discussions, and collaboration. In traditional office settings, open areas such as lobbies and other informal sitting areas are often used for impromptu meetings. These spaces typically include a display for content sharing and a wireless collaboration gateway for connecting personal devices. This system is managed over the network and supports a wide variety of smartphones, tablets, and laptops. An Extron ShareLink wireless collaboration gateway enables secure connection to the display and prevents unauthorized access to the corporate network. When the meeting space is not in use, the display provides digital signage content.
ShareLink 250 W | Wireless Collaboration Gateway - Dual Band | 1 |
---|---|---|
SMD 202 | H.264 Streaming Media Player and Decoder | 1 |
HDMI Ultra/6 | Ultra Flexible High Speed HDMI Cable, 6' (1.8 m) | 2 |
- Wirelessly share content from personal mobile devices
- Supports Microsoft Windows® and OS X® computers as well as Apple® and Android™ smartphones and tablets
- Display content simultaneously from up to four different personal devices
- Decode and play IPTV streams over the network
- Display corporate signage such as company news, training, or welcome information
- Play content from media player internal memory, removable SD card, USB storage, or network shares
- Easy integration with GlobalViewer Enterprise for complete AV resource management when used with an Extron control processor
Huddle Room
The huddle room is designed for a small group of team members to concentrate on the specific details of a project without the distractions that often occur in an open office. The space is smaller than a typical meeting room, accommodating just a few people. A minimalistic technology approach is taken within these rooms. This system supports two HDMI source connections at the table with quick and easy input selection. Cable management and AC power along with simple push-button display power control are provided for intuitive operation. AV signals are switched to a single flat panel display with an HDMI input.
Cable Cubby 100 | Series/2 Cable Access Enclosures | 1 |
---|---|---|
Switch Kit | (1) LED for Cable Cubby Cubby 100 | 1 |
CableCover | Under-Table Cable Bag for Cable Cubby | 1 |
HDMI SM/6 | HDMI Show Me Cable, 6’ (1.8 m) | 2 |
SW2 HD 4K | Two Input HDMI Switcher | 1 |
IPCP Pro PCS1 | IP Link Pro Power and Device Control Processor | 1 |
HDMI Ultra/15 | Ultra Flexible High Speed HDMI Cable, 15' (4.5 m) | 1 |
- Simple and intuitive operation: Connect the Show Me® cable to your device and press the Share button
- Share button lights as it switches to easily identify the connected source device
- Cable Cubby 100 provides easy access to cables and AC power with an elegant, finished appearance
- Integrated power button enables turning the display on and off without searching for a remote control
- Options to support a larger number of user connections are available
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Huddle Room with Logitech Video Conferencing
Huddle rooms with video conferencing capability enable internal collaboration with remote team members at different geographical locations. This system utilizes the Logitech® SmartDock System, enabling meeting attendees to use the full range of Microsoft® Skype for Business conferencing features while having access to AV control from the same interface. This system provides convenient HDMI connectivity at the table and supports wireless presentation via the corporate network. Cable management and AC power provides easy accessibility. A Logitech ConferenceCam MeetUp Camera is mounted below the display. AV signals are sent from the SmartDock through an Extron HD CTL 100 Workspace Controller to the display, enabling automatic display control.
Cable Cubby 202 | Cable Cubby 202 AC & Retractor Bracket | 1 |
---|---|---|
Retractor Series/2 HDMI | Cable Retraction System - HDMI Male to Male | 1 |
Retractor Series/2 USB-C Power | Cable Retraction System - USB-C Male to Male | 1 |
Retractor Series/2 Network | Cable Retraction System - Network CAT 6 | 1 |
HD CTL 100 | Workspace Controller | 1 |
OCS 100C | Ceiling Mount Occupancy Sensor | 1 |
- Connect with team members using the Logitech SmartDock System and Microsoft Skype for Business
- Cable Cubby 202 provides easy access to cables and AC power with an elegant, finished appearance
- Supports convenient connection of HDMI-equipped devices
- Wirelessly share content from personal mobile devices via corporate network
- Extron OCS 100 occupancy sensor enables the room’s controller to automatically start the system
Meeting Room
Meeting rooms accommodate more attendees than huddle rooms. They are designed for content sharing and collaboration with minimal setup and configuration. This system supports two HDMI and one VGA source connection, as well as BYOD wireless connections. The display automatically powers up when the room is occupied. Each source can be easily selected and minimal user interaction is required to operate the system. Cable management, AC power and push button source selection and an occupancy sensor for display power control is provided. AV signals are switched to a single flat panel display.
Cable Cubby 500 | Series/2 Cable Access Enclosure & AC+USB 200 | 1 |
---|---|---|
HDMI & VGA SM/6 | HDMI & VGA Show Me Cables, 6’ (1.8 m) | 3 |
HDMI Ultra/6 & A Mini/6 | HDMI & Audio Cables, 6’ (1.8 m) | 1 |
HC 404 | Meeting Space Collaboration System | 1 |
ShareLink 250 W | Wireless Collaboration Gateway - Dual Band | 1 |
OCS 100C | Ceiling Mount Occupancy Sensor | 1 |
- Simple and intuitive operation: Connect the Show Me® cable to your device and press the Share button
- Share button lights as it switches to easily identify the connected source device
- Extron OCS 100 occupancy sensor automatically enables the room’s controller to automatically start the system
- Wirelessly share content from personal mobile devices
- Supports Microsoft Windows® and OS X® computers as well as Apple® and Android™ smartphones and tablets
- Display content simultaneously from up to four different personal devices
- Cable Cubby 500 provides easy access to cables and AC power with an elegant, finished appearance
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Zoom Room Video Conferencing
A meeting room with video conferencing offers more functionality and space than typical huddle rooms and enables presenters to share content with remote team members. This system combines Zoom Room System conferencing with intuitive AV system control. The switching system supports HDMI and VGA at the table plus control of the display. A USB speakerphone manages room audio and a USB camera is mounted below the display. The speakerphone, camera, and display are connected to the resident PC running the Zoom Conferencing application. The room also features cable management and AC power connectivity at the table, and USB extension for the speakerphone.
Cable Cubby 700 | Series/2 Cable Access Enclosure & AC+USB 200 | 1 |
---|---|---|
HC 404 | Meeting Space Collaboration System | 1 |
USB Extender Plus | Twisted Pair Tx & Rx Set for USB Peripherals | 1 |
TLP Pro 1025T | 10" Tabletop TouchLink Pro Touchpanel | 1 |
OCS 100C | Ceiling Mount Occupancy Sensor | 1 |
- Connect with team members using the Zoom Room System soft codec
- Cable Cubby 700 provides easy access to cables and AC power with an elegant, finished appearance
- Wirelessly share content from personal mobile devices via corporate network
- Video switching and display control provided by the HC 404
- AV control accessible via Extron TouchLink Pro touchpanel or Apple iPad
- Extron OCS 100 occupancy sensor automatically enables the room’s controller to automatically start the system
- Extron RoomAware Technology prepares the room for the participant prior to their arrival based on the rooms schedule
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Meeting Room With Cisco Video Conferencing
A meeting room with video conferencing accommodates more attendees than huddle rooms and enables presenters to share content with remote team members. This system supports HDMI, DisplayPort, and VGA sources at the table. The video conferencing system utilizes a dual-camera setup and the Cisco Telepresence Touch 10 for controlling conference functions while providing an interface for adjusting environmental settings. The cable management system also provides AC power and includes a button panel for AV device control. Twisted pair extension is used for signal transmission within the room. The room size requires an audio system for sound reinforcement with ceiling tile speakers delivering consistent sound levels across the listening area.
EBP 1200C | Cable Cubby with eBUS Button Panel & AC+USB 200 | 1 |
---|---|---|
Retractor Series/2 HDMI | Cable Retraction System - HDMI Male to Male | 1 |
Retractor Series/2 VGA-A | Cable Retraction System - VGA M-M & 3.5mm M-M | 1 |
Retractor Series/2 DisplayPort | Cable Retraction System - DisplayPort Male to Male | 1 |
IPCP Pro 360 | IP Link Pro Control Processor with LL UI Upgrade | 1 |
XTP T USW 103 4K | DisplayPort, HDMI & VGA Switcher w/integrated XTP Tx | 1 |
XTP SR HD 4K | XTP Scaling Receiver | 1 |
OCS 100C | Ceiling Mount Occupancy Sensor | 1 |
XPA 2001 | Mono Amplifier - 200 Watts | 1 |
FF 220T | Ceiling Speakers, 2' × 2' or 600mm × 600mm, Pair | 1 |
- Connect with team members using the room’s video conferencing codec
- Effortless control of the codec is provided by the Cisco Telepresence Touch 10 interface while custom room control is provided by an Extron Pro Series control processor and Cisco’s xAPI
- Extron EBP 1200C Cable Cubby enclosure with an eBUS button panel integrated into the lid conveniently combines intuitive AV control, connectivity, and power
- Ceiling speakers with Extron patented Flat Field® Technology deliver consistent sound levels across the listening area
- Extron OCS 100 occupancy sensor enables the room’s control processor to turn on the system
- Extron RoomAware Technology prepares the room for the participant prior to their arrival based on the room's schedule
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Conference Room
Conference rooms provide a more formal setting for meetings and collaboration. Accommodating up to 12 people, they are larger than typical meeting rooms and are generally equipped for multi-purpose gatherings. This system supports two HDMI and one VGA source connection at the table along with BYOD wireless connections. It includes a button control panel for AV device control as well as cable and AC power management. An Extron TouchLink Scheduling Panel supports convenient booking of the room. Twisted pair extension is used for signal transmission within the room. The room size requires an audio system for sound reinforcement with ceiling tile speakers delivering consistent sound levels across the listening area.
ShareLink 250 W | Wireless Collaboration Gateway - Dual Band | 1 |
---|---|---|
IN1604 DTP | Four Input Scaler with Integrated DTP Tx | 1 |
DTP R HWP 4K 231 D | DTP Decorator-Style Receiver | 1 |
EBP 1200C | Cable Cubby with eBUS Button Panel & AC+USB 200 | 1 |
HDMI & VGA SM/6 | HDMI & VGA Show Me Cables, 6' (1.8 m) | 3 |
HDMI Ultra/6 & A Mini/6 | HDMI & Audio Cables, 6' (1.8 m) | 2 |
IPCP Pro 250 | IP Link Pro Control Processor | 1 |
TLS 725M | Wall Mount TouchLink Scheduling Panel, 7" (17.8 cm) | 1 |
MPA 601 | Mono Amplifier - 60 Watts | 1 |
FF 220T | Ceiling Speakers, 2' × 2' or 600mm × 600mm, Pair | 1 |
- Extron EBP 1200C Cable Cubby enclosure with an eBUS button panel integrated into the lid conveniently combines intuitive AV control, connectivity, and power
- Simple and intuitive operation: Connect the Show Me® cable to your device and press the Share button
- Share button lights as it switches to easily identify the connected source device
- Wirelessly share content from personal mobile devices
- Supports Microsoft Windows® and OS X® computers as well as Apple® and Android™ smartphones and tablets
- Display content simultaneously from up to four different personal devices
- Extron patented Flat Field® Technology delivers consistent sound levels across the listening area
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Enhanced Conference Room
The enhanced conference room accommodates up to 12 people and includes video conferencing capabilities, enabling team members in remote locations to participate in meetings. The room includes advanced control capabilities and can be used for collaboration, presentations, and video conference calls. This system supports two HDMI and two VGA source connections at the table along with BYOD wireless connections. It includes touchpanel control, a resident PC for soft codec video conferencing as well as cable and AC power management. AV signals are switched to a display with an HDBaseT input. The room size requires an audio system for sound reinforcement with full-range, surface mounted speakers.
Cable Cubby 650 UT | Under-Table Cable Access Enclosure & AC+USB 200 | 1 |
---|---|---|
HDMI & VGA A/9 | HDMI & VGA w/Audio Cables - 9' (2.7 m) | 8 |
MPS 601 | Six Input HDMI, VGA, & Audio Switcher | 1 |
MediaPort 200 | HDMI and Audio to USB Scaling Bridge | 1 |
ShareLink 250 W | Wireless Collaboration Gateway - Dual Band | 1 |
TLP Pro 725T | 7" Tabletop TouchLink Pro Touchpanel | 1 |
XPA 1002 Plus | Stereo Amplifier - 100 Watts/Channel | 1 |
DTP T SW4 HD 4K | Four Input HDMI Switcher with Integrated DTP Tx | 1 |
IPCP Pro 250 | IP Link Pro Control Processor | 1 |
SM 26 | Full-Range, SpeedMount Speakers - 8 ohm, Pair | 1 |
- Connect with team members using your choice of web conferencing or UC service
- MediaPort 200 seamlessly integrates the AV system into software codec applications
- Wirelessly share content from personal mobile devices
- Supports Microsoft Windows® and OS X® computers as well as Apple® and Android™ smartphones and tablets
- Display content simultaneously from up to four different personal devices
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Large Conference Room
Large conference rooms accommodate groups of 12 people or more, enabling team members to collaborate with a larger group. Wireless connectivity gives attendees the ability to share content from their personal devices. These rooms normally include video conferencing capabilities, enabling team members in remote locations to participate in meetings. This system supports four HDMI and two VGA source connections at the table along with BYOD wireless connections. A resident PC enables soft codec video conferencing and a satellite TV receiver allows for viewing live broadcasts. The room also features touchpanel control for system operation, cable and AC power management, and an audio system for sound reinforcement.
Cable Cubby 700 | Cable Access Enclosure & AC+USB 200 | 2 |
---|---|---|
HDMI & VGA A/9 | HDMI & VGA w/Audio Cables - 9’ (2.7 m) | 10 |
ShareLink 250 W | Wireless Collaboration Gateway - Dual Band | 1 |
DTP T USW 233 | Three Input DTP Transmitter | 2 |
TLP Pro 725T | 7” Tabletop TouchLink Pro Touchpanel | 2 |
IN1608 xi IPCP MA 70 | Eight Input Scaler w/Control Processor & 70 V Amp | 1 |
DTP R HWP 4K 231 D | DTP Decorator-Style Receiver | 1 |
FF 220T | Ceiling Speakers, 2' × 2' or 600 mm × 600 mm, Pair | 1 |
USB Extender Plus | Twisted Pair Tx & Rx Set for USB Peripherals | 1 |
- Connect with team members using your choice of web conferencing or UC service
- Highly integrated scaling presentation switcher combines switching, control processor, and audio power amplifier
- Wirelessly share content from personal mobile devices
- Supports Microsoft Windows® and OS X® computers as well as Apple® and Android™ smartphones and tablets
- Display content simultaneously from up to four different personal devices
- Ceiling speakers with Extron patented Flat Field® Technology deliver consistent sound levels across the listening area
- Easy integration with Extron GlobalViewer Enterprise for complete AV resource management
Design Considerations

Global Support
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