Room Scheduling
Scalable Ecosystem - Sleek Modern Design - Advanced Functionality
A Complete System to Find, Book, and Manage Rooms
Finding and booking an available space shouldn’t slow you down. Extron delivers a complete solution with Room Agent software, TouchLink Scheduling Panels, TLSI 201 Wayfinding Interface, and integrated Extron technologies like SSI 100 Status Indicators, occupancy sensors, and control – all working together to create a seamless scheduling experience that improves space utilization and operational efficiency. Whether you’re managing a single room or an enterprise-wide deployment, Extron Room Scheduling scales to fit your needs.
Effortless Space Management, Built to Scale
Hallway
TLS Scheduling Panel
- LED shows status of room
- Customizable features include time/date, logo, light/dark theme, and more
- Room capacity and meeting information
- Scroll and book up to 7 days ahead
Status Indicator
- Multicolor illumination provides real-time status
- Configurable backlighting
- Supports custom engraving
- Ceiling and wall mount options
Room Interior
TLS Scheduling Panel
- Instantly reserve, check-in, extend, or release a space
- LED light bars indicate room status
- Available in 5”, 8”, 10” models
- Integrates with Microsoft, Google, and other calendar platforms
- Extend room scheduling functionality with the Extron Scheduling API
Occupancy Sensor
- No manual check-in required at the panel
- Status LED’s flash when occupancy is detected
- Confirms a scheduled meeting has people in the room
- Turns off lights and releases the room when empty
TLP Pro Touchpanel
- LED light bars indicate room status
- Reserve, check in, extend, or release a meeting from inside the room leveraging the Extron Scheduling API
- Room automation and touchless control of AV devices, lighting, and shades
Lobby/Main Corridor
Wayfinding
- Find and book spaces from a centralized display
- Navigate real-time information using a list or map view
- Integrates seamlessly with scheduling panels and status indicators
- Flexible layout and customization options
Features
Effortless Interaction
Spot the status of a space from down the hall with vibrant LED indicators or from a wayfinding device.
Use the sleek touchpanel or wayfinder to find and secure a space for today or any day this week. Once you arrive, simply tap to check in or extend your time if things run long.
Seamless Scheduling and Smart Control
Book a space directly through your existing calendar, or at the touchpanel or wayfinder.
Simplify meeting setup and enhance collaboration with Extron control of lighting, displays, and AV systems.
Enterprise Grade Security and Performance
Enjoy peace of mind with local setup and end-to-end encryption.
Purpose-built for long-term reliability and scalability.
Fast Setup and Expansion
Customize your preferences with free Room Agent software; no programming or external processors required.
Expand effortlessly across multiple rooms, buildings, or campuses with a robust ecosystem of scheduling devices, status indicators, and occupancy sensors.
Features for Smarter Workspaces
Discover how Extron Room Scheduling simplifies space management to support smarter workspaces across your enterprise. From intuitive booking to real-time visibility with seamless calendar and Extron control system integration, these features are designed to improve efficiency, reduce scheduling conflicts, and help organizations get more value from every space.
Free software for ease of use and deployment, local setup, no programming required
Seamlessly connect with popular calendar services for instant booking and up-to-date status
Instantly see which spaces are available or in-use with bright LED indicators and live status updates
Room and space scheduling tools, status indicators, and wayfinding work together across your workspaces
Customize displayed text, booking rules, light/dark themes, time/date formats, image, and overlay opacity
Deliver value with no recurring subscription or maintenance fees
Get the information you need to analyze room usage, activity patterns, and trends
Calendar API provides access to room control and calendar functions from an Extron control system
Applications
Room Scheduling with Occupancy Sensor
Extron Room Scheduling simplifies how users find and book spaces by delivering clear, real-time availability at every door. Intuitive touchpanels enable instant booking, while vibrant LED indicators show room status from a distance. Calendar integration with many popular platforms ensures meetings start on time, reduces scheduling conflicts, and improves space utilization. Optional occupancy sensors ensure room availability remains accurate. The result is a streamlined experience that helps organizations stay organized, productive, and in control of every room.
Integrated Room Scheduling System
Extron Room Scheduling extends that same experience across the campus, helping users quickly find and navigate to available spaces. Interactive wayfinding displays show available rooms, enable booking on the spot, and provide clear visual directions. Status indicators offer at-a-glance availability from a distance, while real-time updates and occupancy detection maintain accurate availability. The result is a connected, easy-to-navigate scheduling experience that improves space utilization and keeps teams moving efficiently.
Room Agent Software
Manage and customize your scheduling functions from an easy-to-use interface
-
More
Panel Management Tab
Provides auto discovery and manual addition of touchpanels as well as setting up touchpanel security and other general settings such as display brightness and audio
-
More
Panel Configuration Tab
Used for sending and retrieving a configuration to and from a touchpanel, defining the panel design, as well as Microsoft Exchange, Office 365, and Google Calendar settings
-
More
Panel Design Tab
Used for customization of the background image and light and dark themes used on the touchpanel
-
More
Background
Image selection and choice of light or dark themes
-
More
Templates
Can be named and saved
-
More
Layout
Customization of the touchpanel layout
-
More
Options
Can be set for various permissions
-
More
Date and Time
Formats displayed on the UI of the touchpanel
-
More
Panel Message
Text may be added to the Panel Message Tab and displayed even if there is no connection to the calendar server
-
More
Room Occupancy
Set up occupancy sensors for automatically releasing an inactive room to optimize meeting room usage
-
More
Preview
Preview of how the UI you create will look on the touchpanel
Calendar Integrations
Extron Room Scheduling integrates directly with leading calendar systems, including Google, Microsoft 365, Microsoft Exchange, 25Live, Accruent EMS, Ad Astra, Mazévo and Korbyt (NFS), delivering seamless scheduling across any organization. Other third-party scheduling systems are supported, providing flexibility without complexity. Please contact your Extron representative for details.
User Stories
What Customers Have to Say About Room Scheduling
Highlands Development Center is part of Viet Thai International (VTI), one of Vietnam’s largest retail chain business groups and the parent company of Highlands Coffee, a leading café brand and one of the country’s top global coffee producers. Known for its blend of heritage and innovation, Highlands Coffee has become a defining part of Vietnam’s cultural and culinary identity. To support business growth and enhance internal training, Highlands Development Center invested in a comprehensive AV upgrade at its office in Thu Duc City, Ho Chi Minh City. The project modernized three training rooms and two meeting spaces to improve collaboration, streamline instruction, and enhance operational workflows.
Our goal was to deliver a seamless AV experience that would support both the operational needs and long-term vision of Highlands Coffee. Extron’s integrated solutions gave us the performance, reliability, and control flexibility we needed to make that possible.
Wisconsin’s Mid-State Technical College recently opened the Wayne H. Bushman Advanced Manufacturing, Engineering Technology, and Apprenticeship (AMETA™) Center located in the Stevens Point Industrial Park. The AMETA Center is a cutting-edge training destination to cultivate Wisconsin’s next generation workforce. New technologies and processes are already being implemented throughout a wide variety of industries in central Wisconsin. These include precision machining and inspection, robotic machine tending, lights-out manufacturing, automated manufacturing, and process control automation.
The main factors that led us to select the Extron TLS touchpanel room scheduling solution were compatibility with 25Live, features and functionality that met our needs, and price. Other products that we considered had closed ecosystems that would make us too dependent on support from those vendors and limit our flexibility to tailor things the way we wanted to. Extron’s Room Agent and Toolbelt software tools make it easy to go in on our own and make configuration changes whenever needed.
Chrome
Firefox
Edge
Safari