Extron Room Scheduling System

Transform TouchLink Pro Touchpanels into Full-Featured Room Booking Appliances

In today’s business environments, meeting rooms are in high demand; and finding an available room can be a time-consuming experience. Extron has simplified the room booking experience with Room Agent™ software, which works in concert with TouchLink Pro touchpanels to create a complete room booking system. The Extron Room Scheduling System conveniently displays a room’s meeting information and availability on the touchpanel.

While competitive devices rely on additional scheduling software or external processors, Room Scheduling touchpanels connect directly to Microsoft® Exchange, Office 365™, or Google Calendar™ delivering a convenient stand-alone room booking solution for any size facility. Users can reserve rooms from any device connected to one of these platforms, including their mobile devices, or from the touchpanel, itself. Multiple mounting options are available, including on-wall, in-wall, as well as secure mounting to almost any flat surface, including glass or granite.

Depending how they are set up, Extron TLP Pro 520M, 720M, and 720T TouchLink Pro Touchpanels can be configured and used as either traditional touchscreen controllers or as room scheduling appliances. Free Room Agent software makes setting up TouchLink Pro touchpanels a snap. Simply connect the touchpanel to your computer, open the software, fill in the required fields that compose the user interface, and you’re done. Customization options allow fields to be shown or hidden, depending on user preference.

Quick and Easy System Setup with
No Programming Required

Key Features

  • Use TouchLink Pro touchpanels for room booking and meeting information display
  • Room Agent™ software provides easy integration with Microsoft Exchange 2007, 2010, 2013, and 2016, as well as Office 365 for convenient scheduling right from Outlook
  • Make on-demand reservations from the touchpanel, computer, or any smartphone or tablet that connects to Microsoft Exchange or Office 365
  • New Support for Google Calendar
  • New Optimize meeting room usage by automatically releasing an inactive room using occupancy sensors with TLP Pro 520M touchpanels
  • No annual subscription or maintenance fees
  • Two bright red and green LEDs make it easy to see if a room is occupied or available even from down the hall
  • Make meeting rooms available as soon as a scheduled meeting ends
  • Two color themes, user provided background images and templates to create custom branding
  • Multi-language support - Extron Room Scheduling now supports 26 languages
  • Check-In Button confirms attendance for the scheduled meeting and retains the reserved status of the room, even if the start of the meeting is delayed
  • Coming Soon RoomAware Technology features:
    • RoomAware™ Technology acknowledges your scheduled meeting and automatically turns on all your devices, saving precious time by preparing the room prior to your arrival
    • Use the touchpanel to find room availability nearby
    • Combine room scheduling touchpanel features with in-room control systems
  • Room usage data provides insight into trends and activity - Each touchpanel includes a downloadable Scheduling Activity file that enables you to generate analytics on usage, activity patterns, and trends using data from across the enterprise.
  • Exchange auto-discovery streamlines system setup
  • Provides service account and impersonation support
  • Room Agent can now handle all panel firmware updates
Extron Room Scheduling System Diagram Click to enlarge

Featured Media

Room Scheduling System Out of The Box
Room Scheduling System Out of the Box

Chris provides a walk-through of integrating TouchLink Pro touchpanels into a Room Scheduling System.

Room Scheduling System Introduction
Room Scheduling System

Introduction of the Extron Room Scheduling system.

Learn More

Room Scheduling

Room Agent

Visit the product page for complete information and downloads

TLP Pro 520M

TLP Pro 520M

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TLP Pro 720M

TLP Pro 720M

Visit the product page for complete information and downloads

TLP Pro 720T

TLP Pro 720T

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