Extron Room Scheduling

Book a Room the Easy Way

Sound & Video Contractor 2018 Innovative Products

We have simplified the room booking experience with Extron Room Scheduling. This stand-alone system consists of elegantly-designed TouchLink Scheduling Panels that connect directly to Microsoft Exchange, Office 365, or Google Calendar. Users can reserve rooms with a couple taps on the panel or from their mobile device. Free Room Agent software makes setup a breeze, allowing you to customize the touchpanel interface with the meeting options you need. Multiple mounting choices are available for the touchpanels, including on-wall, in-wall, as well as secure mounting to almost any flat surface, including glass or granite.

TouchLink Scheduling Panels

Stylish, stand-alone TLS TouchLink Scheduling panels connect to a variety of popular calendar services and require no additional scheduling software or external processors. They feature vibrant touchscreens, Power over Ethernet, and bright red and green LEDs that make it easy to see if a room is occupied or available even from down the hall. Right out of the box, the TLS panels are ready to be customized with easy-to-use Room Agent Software.

TLS TouchLink Scheduling Panels
TLS TouchLink Scheduling Panels

Room Agent Software

All TLS panels are configured with Extron Room Agent™ software. Simply connect the touchpanel to your computer, open the free Room Agent software, fill in the required fields that compose the user interface, and you’re done. Customization options include custom colors and background images, interface text fields to be shown or hidden, depending on user preference.

Room Agent Software
Room Agent Software
Room Agent showing room available
Touchpanel GUI - Room Available
Touchpanel GUI - Room Occupied
Touchpanel GUI - Room Occupied

Room Scheduling Analytics – The Information You Need, Right Now

Room scheduling touchpanels provide the information you need to closely analyze room usage, activity patterns, and occupancy trends across the organization. A Scheduling Activity file with room usage and meeting data can be downloaded concurrently from multiple touchpanels. You can transform this readily-available information with data analytics tools to create powerful reports.

Manipulate data by clicking on any field

Room Occupancy Monitoring

Any TLS panel equipped with a digital input will work with Extron OCS 100 series occupancy sensors, which monitor room occupancy and, after a user-defined time, release the room back to available status. These sensors provide exceptional coverage using ultrasonic and passive infrared detection technologies. Integrated smart, adaptive software automatically and continuously monitors the environment and adjusts timer settings and sensitivity, providing a lifetime of dependable detection and maintenance-free operation.

OCS 100
OCS 100

RoomAware Workspace Automation – Coming Soon

Extron RoomAware Workspace Automation is a suite of time-saving features that anticipate user needs and intelligently deliver room automation and control across the enterprise. RoomAware enables smart connections between Extron devices and services to save valuable time by preparing the room for the participant prior to their arrival.

GlobalViewer Enterprise

GlobalViewer Enterprise

Room Scheduling System

Room Scheduling System

In-Room Control System

In-Room Control System

oomAware Outlook Add-In

RoomAware Outlook Add-In

A Secure Way to Book a Room

All communications between Room Agent software and the room scheduling panels is encrypted. In addition, users can select to display only the information they want visible at each location.

Mounting Options

A broad variety of mounting options are available, including in-wall or on-wall, glass, or granite, or just about any flat surface.


Supported Languages

Room Agent currently supports 26 languages, and Extron is continually working to add more. Check this list frequently for language updates.

  • Arabic
  • Chinese Simplified
  • Chinese Traditional
  • Croatian
  • Czech
  • Danish
  • Dutch
  • English
  • Finnish
  • French
  • German
  • Hebrew
  • Italian
  • Japanese
  • Korean
  • Norwegian
  • Polish
  • Portuguese
  • Russian
  • Serbian
  • Slovenian
  • Spanish
  • Swedish
  • Thai
  • Turkish
  • Vietnamese

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