Extron Room Scheduling

Book a Room the Easy Way

We have simplified the room booking experience with Extron Room Scheduling. This stand-alone system consists of elegantly-designed TouchLink Scheduling Panels. Users can reserve rooms with a couple taps on the panel or from their mobile device. Free Room Agent software makes setup a breeze, allowing you to customize the touchpanel interface with the meeting options you need. Multiple mounting choices are available for the touchpanels, including on-wall, in-wall, as well as secure mounting to almost any flat surface, including glass or granite.

Connect Directly to Popular Calendar Services

The TouchLink Room Scheduling Panels seamlessly connect directly to popular calendar services including Microsoft^® Exchange, Office 365™, Google Calendar™, 25Live^®, and EMS. Users can make reservations directly from these panels, a computer, or any smartphone or tablet that connects to any one of the supported mail servers.

TouchLink Scheduling Panels

Stylish, stand-alone TLS TouchLink Scheduling panels connect to a variety of popular calendar services and require no additional scheduling software or external processors. They feature vibrant touchscreens, Power over Ethernet, and bright red and green LEDs that make it easy to see if a room is occupied or available even from down the hall. Right out of the box, the TLS panels are ready to be customized with easy-to-use Room Agent Software.

Room Agent Software

All TLS panels are configured with Extron Room Agent™ software. Simply connect the touchpanel to your computer, open the free Room Agent software, fill in the required fields that compose the user interface, and you’re done. Customization options include custom colors and background images, interface text fields to be shown or hidden, depending on user preference.

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  Panel Management tab provides auto discovery and manual addition of touchpanels as well as setting up touchpanel security and other general settings such as display brightness and audio

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  Panel Configuration tab is used for sending and retrieving a configuration to and from a touchpanel, defining the panel design, as well as Microsoft Exchange, Office 365, and Google Calendar settings

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  Panel Design tab is used for customization of the background image and light and dark themes used on the touchpanel

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  Background image selection and choice of light or dark themes

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  Templates can be named and saved

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  Customization of the touchpanel layout

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  Check-In Button confirms attendance for the scheduled meeting and retains the reserved status even if the start of the meeting is delayed

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  Date and time formats displayed on the UI of the touchpanel

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  Text may be added to the Panel Message Tab, allowing "Today's Availability" to be viewed even if there is no connection to the Exchange server, Office 365, or Google Calendar

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  Set up occupancy sensors for automatically releasing an inactive room to optimize meeting room usage

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  Preview of how the UI you create will look on the touchpanel

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Room Scheduling Analytics – The Information You Need, Right Now

Room scheduling touchpanels provide the information you need to closely analyze room usage, activity patterns, and occupancy trends across the organization. A Scheduling Activity file with room usage and meeting data can be downloaded concurrently from multiple touchpanels. You can transform this readily-available information with data analytics tools to create powerful reports.

Room Occupancy Monitoring

Any TLS panel equipped with a digital input will work with Extron OCS 100 series occupancy sensors, which monitor room occupancy and, after a user-defined time, release the room back to available status. These sensors provide exceptional coverage using ultrasonic and passive infrared detection technologies. Integrated smart, adaptive software automatically and continuously monitors the environment and adjusts timer settings and sensitivity, providing a lifetime of dependable detection and maintenance-free operation.

A Secure Way to Book a Room

All communications between Room Agent software and the room scheduling panels is encrypted. In addition, users can select to display only the information they want visible at each location.

Mounting Options

A broad variety of mounting options are available, including on-wall, in-wall, as well as secure mounting to almost any flat surface, including glass or granite.

Supported Languages

Room Agent currently supports 27 languages, and Extron is continually working to add more. Check this list frequently for language updates.

• Arabic
• Catalan
• Chinese Simplified
• Chinese Traditional
• Croatian
• Czech
• Danish
• Dutch
• English
• Finnish
• French
• German
• Hebrew
• Italian
• Japanese
• Korean
• Norwegian
• Polish
• Portuguese
• Russian
• Serbian
• Slovenian
• Spanish
• Swedish
• Thai
• Turkish
• Vietnamese