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Delivering Scalable Meeting Experiences for Any Space

Extron and Poly

Delivering Scalable Meeting Experiences for Any Space

Through our partnership with Poly, we provide scalable integration options for Extron control systems, audio devices, and signal switching for Poly Room Solutions for Microsoft Teams Rooms^® and Zoom Rooms™ and more. Together, Extron and Poly are poised to deliver complete AV and conferencing control across the enterprise. A simple tap on the Poly touchpanel can manage the conferencing and meeting experience as well as send commands that trigger automation events for display power, shades, lighting, and more.

As part of this conferencing, control, and automation ecosystem, Extron also offers a hands-free option using occupancy sensors to turn on displays when participants enter a room and turn them off when the room is empty. Working together, Extron and Poly are committed to providing scalable, innovative meeting experiences for any space.

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A group photo of a Poly GC8 touchpanel and an Extron IPCP Pro Control Processor. The combination of these Poly and Extron products assist with building management systems, device management and analytics, display and AV devices, as well as room lighting and shades. — View Full Size

Extron Control for Microsoft Teams Rooms

Extron Control for Microsoft Teams Rooms adds Extron Pro Series control capabilities to the full range of conferencing features provided by the Microsoft Teams Rooms application, which runs on Poly video solutions for Microsoft Teams, thus allowing a single device to deliver both collaboration and control solutions for an enhanced meeting room experience. The Extron Control for Microsoft Teams Rooms application shows the secure Extron Control for Web HTML 5 Virtual TouchLink panel (vTLP) page, which can be configured with Extron Global Configurator Plus and Professional (GCP) or programmed with ControlScript. It allows various room functions, including shading, lighting, display, and camera controls.

Key Features

Effortlessly combines Poly meeting room products with Extron’s powerful AV device control for an ideal Microsoft Teams Rooms, Zoom Rooms, or BYOD meeting experience
Enables scalability of Poly conferencing products to large and customized room environments with easy integration of AV switching, extension, signal distribution, and collaboration
Provides room automation and touchless control of AV devices, lighting, and shades with room occupancy sensors
Supports USB camera control, Extron audio DSP and MediaPort integration, and other unique capabilities
Maintains a consistent user experience across the enterprise while accommodating the needs of a wider variety of meeting rooms types and technologies
New Audio DSPs, Amplifiers, and Speakers Certified for Microsoft Teams Rooms

Documentation and GUI Files

Global Scripter Template and Release Notes

Microsoft Teams Rooms Global Scripter Template and Release Notes

Drivers

Extron Control for Microsoft Teams Rooms Driver and Communications Sheet

MSI Installer and Release Notes

Extron and Zoom Rooms – Native Room Controls

The Extron Control for Zoom Rooms – Native Room Controls provides an Extron Global Configurator Professional Ethernet driver and a Zoom Rooms JSON - JavaScript Object Notation template file which simplifies and enhances deployment. The native Zoom experience is now available for Pro Series control with all Zoom Rooms native controllers. Using a Pro Series Control Processor provides access to Extron’s extensive Driver Library and additional control options such as bi-directional RS-232, advanced Ethernet, and more.

Key Features

Zoom Rooms Control interface customized by a JSON file
Add one-way Room Control buttons to Zoom Rooms Native interface
Works with any Zoom Rooms supported Controller
New Audio DSPs, Amplifiers, and Speakers Certified for Zoom Rooms

GC Plus Templates and Release Notes

Drivers

Zoom Rooms - Native Room Controls Driver and Communications Sheet

Extron Control for Poly TC8

Extron Control for Poly TC8 is a unique joint integration that will enable Extron control capabilities for all Poly Group Video Conferencing Solutions. For the very first time, our Extron Control for Android App is embedded within Poly VideoOS software so users can seamlessly enhance their conferencing experiences with control of room devices, such as lighting, window shades, displays, and more. This combination provides scalability, simplified controls, and automation for the most demanding meeting room requirements. It also means that Poly Group Video Conferencing solutions will be directly compatible with Extron control solutions.

Key Features

Effortlessly combines Poly meeting room products with Extron’s powerful AV device control for an ideal Microsoft Teams Rooms on Android (MTRoA), Zoom Rooms, or other Poly supported video conferencing solutions
Enables scalability of Poly conferencing products to large and customized room environments with easy integration of AV switching, extension, signal distribution, and collaboration
Provides room automation and touchless control of AV devices, lighting, and shades with room occupancy sensors
Maintains a consistent user experience across the enterprise while accommodating the needs of a wider variety of meeting rooms types and technologies

User Guide

Extron Control for Poly TC8 - User Guide

Drivers

Extron Control for Poly TC8 Driver and Communications Sheet

GUI Files

Extron and Poly Design Solutions

Microsoft Teams Rooms

Small Room Solution

Sound Reinforcement, Device Control, Up to 4 People

Microsoft Teams Rooms

Medium Room Solution

AV Switching, BYOD Conferencing, Signal Extension, Sound Reinforcement, Device Control, Up to 8 People

Microsoft Teams Rooms

Large Room Solution

AV Switching, Signal Extension, Sound Reinforcement, Device Control, Up to 16 People

Zoom Rooms and Poly TC8 Solutions

Meeting Room – Zoom Rooms with Poly Studio X30 and Poly TC8

Sound Reinforcement, Device Control, Up to 4 people

Small Room Solution

SPACE REQUIREMENTS

Small rooms with videoconferencing capability enable internal collaboration among 3 to 5 people with remote team members at different locations. This system utilizes the Poly GC8 and HP Mini Conferencing PC with Microsoft Teams Rooms, enabling meeting attendees to use the full range of Microsoft^® Teams Rooms System conferencing features. This system provides convenient HDMI connectivity at the table. Cable management and AC power provide easy accessibility. A Poly Studio USB Camera is mounted below the display. AV signals are sent from the Poly GC8 Controller through the HP Mini Conferencing PC and Extron HD CTL 100 Workspace Controller to the display, enabling automatic display control. The TLS 725M provides room scheduling capabilities with on-demand reservations from the touchpanel, computer, or any smartphone or tablet. When coupled with the OCS 100C, room automation is provided by releasing rooms with no-shows.

EXTRON EQUIPMENT LIST

Cable Cubby 202	Cable Access Enclosure for Connectivity & Power	1
Retractor HDMI	Cable Retraction System - HDMI	1
Retractor Network	Cable Retraction System - Network CAT 6	1
Retractor DC	Cable Retraction System - DC Power	1
HD CTL 100	Workspace Controller	1
OCS 100C	Occupancy Sensor - Ceiling Mount	1
TLS 725M	TouchLink Scheduling Panel	1

CAPABILITIES

Cable Cubby 202 provides easy access to cables and AC power with an elegant, finished appearance
Supports convenient connection of HDMI-equipped devices
Connect with team members using Microsoft Teams with the Poly GC8 Controller
Extron OCS 100C occupancy sensor enables room automation with the Extron HD CTL 100 with CEC control of the display and room scheduling control with the TLS 725M
Enables Touchless experience utilizing a mobile device with the Teams Mobile App

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Gallery image of huddle room. Link opens a larger image.

Gallery image of huddle room diagram. Link opens a larger image.

Medium Room Solution

SPACE REQUIREMENTS

Meeting rooms accommodate 6 to 10 people. They are designed for content sharing and collaboration with minimal setup and configuration. This system supports connections for two HDMI sources. The occupancy sensor works with the HC 404 to automatically power up the display and turn on the lights and shades when the room is occupied. Each source can be easily selected using the Show Me buttons, and minimal user interaction is required to operate the system. Cable management and AC power provide easy accessibility. AV signals are switched to a single flat panel display. The TLS 725M provides room scheduling capabilities with on-demand reservations from the touchpanel, computer, or any smartphone or tablet. When coupled with the OCS 100C, room automation is provided by releasing rooms with no-shows.

EXTRON EQUIPMENT LIST

HC 404	Meeting Collaboration System with User Interface LinkLicense	1
HDMI Ultra Cable	4K High Speed HDMI Ultra-Flexible Cable	1
XTP DTP 24 Cable	Shielded Twisted Pair Cable for HC 404	1
SW2 USB	Two Input USB Switcher	1
Cable Cubby 500	Cable Access Enclosure for Connectivity & Power	1
AC+USB 311	AC and USB Power Module for Cable Cubby	1
Retractor SM HDMI	Cable Retraction System - HDMI Show Me Cable	2
OCS 100C	Occupancy Sensor - Ceiling Mount	1
TLS 725M	TouchLink Scheduling Panel	1

CAPABILITIES

Connect with team members using Microsoft Teams with the Poly GC8 Controller
Extron HC 404 with Extron Control for Microsoft Teams Rooms provides video extension and switching, and centralizes control of lighting, shades, and USB camera
LinkLicense enables the Poly GC8 to provide granular control of lighting and shades and secondary control of source selection through the Extron Control for Microsoft Teams Rooms
BYOD option enables conferencing choice with personal laptop client utilizing both the HDMI and USB cables
Simple and intuitive operation: Connect the Show Me cable to your device and press the Share button
Share button lights as it switches to easily identify the connected source device
Extron Cable Cubby 500 provides easy access to cables and AC power with an elegant, finished appearance
Supports convenient connection of HDMI equipped devices
Extron OCS 100C occupancy sensor coupled with the Extron HC 404 R enables room automation with display, lighting, shade, and room scheduling control with the TLS 725M

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Gallery image of meeting room. Link opens a larger image.

Gallery image of meeting room diagram. Link opens a larger image.

Large Room Solution

SPACE REQUIREMENTS

The large conference room accommodates up to 20 people and includes video conferencing capabilities, enabling team members in remote locations to participate in meetings. This system utilizes the Poly GC8 and HP Mini Conferencing PC with Microsoft Teams Rooms, enabling meeting attendees to use the full range of Microsoft^® Teams Rooms System conferencing features. This system supports connection of three HDMI sources and one DisplayPort source at the table. It includes dual displays, touchpanel control, a HP Mini Conferencing PC for soft codec video conferencing as well as cable and AC power management. The room size requires an audio system with full-range, ceiling mounted speakers for sound reinforcement. The TLS 725M provides room scheduling capabilities with on-demand reservations from the touchpanel, computer, or any smartphone or tablet. When coupled with the OCS 100C, room automation is provided by releasing rooms with no-shows.

EXTRON EQUIPMENT LIST

Cable Cubby 500	Cable Access Enclosure for Connectivity & Power	2
AC+USB 311	AC and USB Power Module for Cable Cubby	2
DisplayPort Ultra Cable	Ultra-Flexible DisplayPort Cable	1
HDMI Ultra Cables	4K High Speed HDMI Ultra-Flexible Cables	5
IN1804 DI	Four Input 4K/60 Seamless Scaling Switcher	1
DTP T USW 233	Three Input Switcher with DTP Transmitter	1
IPCP Pro 250	IP Link Pro Control Processor with User Interface LinkLicense	1
OCS 100C	Occupancy Sensor - Ceiling Mount	1
DMP 128 PLUS C AT	Audio DSP Processor with AEC and Dante	1
XPA U 1002-70V	Two Channel Amplifier, 100 watts at 70 volts	1
FF 220T	Full-Range Flat Field Speakers with 70V Transformer	2
TLS 725M	TouchLink Scheduling Panel	1

CAPABILITIES

Connect with team members using Microsoft Teams with the Poly GC8 Controller
LinkLicense enables the Poly GC8 to provide granular control of lighting and shades as well as camera control and source selection through Extron Control for Microsoft Teams Rooms
Extron Cable Cubby 500 provides easy access to cables and AC power and USB charging with an elegant, finished appearance
Supports convenient connection of HDMI and DisplayPort-equipped devices
Audio Processing and amplification is handled by Extron’s DMP 128 PLUS DSP Processor and XPA U 1002-70V Amplifier
Extron OCS 100C occupancy sensor coupled with the Extron IPCP Pro 250 enables room automation with display, lighting, shade, and room scheduling control

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Gallery image of large room. Link opens a larger image.

Gallery image of large room diagram. Link opens a larger image.

Meeting Room – Zoom Rooms with Poly Studio X30 and Poly TC8

SPACE REQUIREMENTS

Meeting rooms with video conferencing capability enable internal collaboration with remote team members at different geographical locations. This system utilizes the Poly Studio X30 Video Bar and Poly TC8 touch interface, enabling meeting attendees to use the full range of Zoom Rooms System conferencing features while having access to AV control from the same interface. A Poly Studio X30 is mounted below the display. Control signals are sent from the Poly Studio X30 and Poly TC8 through an Extron IPCP Pro 250 Control Processor to automate lighting, shades and display.

EXTRON EQUIPMENT LIST

OCS 100C	Occupancy Sensor - Ceiling Mount	1
IPCP Pro 250	IP Link Pro Control Processor*	1
Cable Cubby 202	Cable Cubby	1
TLS 725M	Room Scheduling Panel	1
*LinkLicense for User Interfaces is not required

CAPABILITIES

Supports convenient connection of HDMI-equipped devices via the Poly TC8
Connect with team members using Zoom Rooms with the Poly Studio X30 and Poly TC8
Source selection and Room Control is available through Zoom Rooms Native Room Controls available on the Poly Studio X30 and the Poly TC8
Extron OCS 100C occupancy sensor enables Extron IPCP Pro 250 to automatically start the system along with providing control of the display via RS-232
Switch easily between local presentation or conferencing via the Poly TC8
Easy integration with Extron GlobalViewer Enterprise for complete AV resource management

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